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Mission Statement
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Purpose

The purpose of the Patriot Football Club (PFC) is to promote and support the First Colonial High School Football Program.  Separately, and sometimes in collaboration with schools officials, the Club will raise funds to support the Football Program.

Membership

The Club is open to anyone interested in First Colonial High School and supporting the purpose of the Club.  Voting members must pay dues of $25 annually.  The Club will also have levels of membership based on financial consideration and may be enhanced with benefits (ie. window decal, free tickets….etc.)  Membership in the FCHS Booster Club is a pre-requisite requirement of membership in the Club.

Section 1.  Officers and Elections

  1. The officers shall consist of a President, Vice President, Secretary, and Treasurer.
  2. The Officers shall be elected by ballot in the month of May.  If there is only one nominee for office, election shall be by voice vote.  Voting shall be restricted to dues paying members in attendance.  A majority of the vote cast by members shall constitute an election.
  3. Officers shall assume their duties on June 1st, and shall serve for a term of one-year.
  4. A person shall not be eligible to serve more than two consecutive terms in the same office.  
  5. A vacancy occurring in any office shall be filled by a nominating committee to be appointed by the President.  The term of the appointee to a vacated office shall coincide with that of the other officers.

 

Section 2:  Board of Directors

            The Board of Directors will be comprised of all elected Officers and the registered agent.  The number of Directors will be a minimum of 3 and a maximum of 15.

Section 3.  Nominating Committee

  1. There shall be a nominating committee comprised of three (3) members who shall be appointed by the President.
  2. The nominating committee shall nominate an eligible person for each office to be filled and recommend the nominees at the regular May meeting.
  3. Only those persons who have signified their consent to serve if elected, shall be nominated for or elected to such office.

 

Section 4:  Duties of Officers

            The President shall:

            A:  Preside over all meetings of the Club.  Meetings are typically scheduled on the
first Monday of each month at 7:00 pm , at pre-determined location.

  1. Perform other duties as prescribed in the bylaws or assigned by the Club.
  2. Coordinate the work of all the Officers and Committees of the Club.
  3. Maintain effective communication with the FCHS Football staff and other FCHS officials

The Vice President shall:

A:  Act as an aide to the President in his duties.

  1. Perform the duties of the President in his/her absence or inability to act.

 
The Secretary shall:

A:  Record and maintain minutes of all meetings of the Club.
B:  Have a current copy of the Bylaws available for distribution.
C.  Maintain a current membership list and contact information of each member

            The Treasurer shall:

            A:  Have custody of all funds of the organization.

  1. Keep full and accurate account of the receipts and expenditures of the Club funds.
  2. Make disbursements as authorized by the President or Board of Directors.
  3. Present an updated and accurate financial statement at every meeting of the organization.
  4. Submit the books annually for an audit, if requested by the President or Board of Directors.
  5. Preparing and filing all tax records as required by law.

Expenditures

Section 1.  Prioritized List

  1. The Head Coach is responsible to bring and present the Club President a prioritized list of needs by May 15th.
  2. Monies are to be spent for Football Program activities, equipment, uniforms, workout gear, awards, and coaches recognition.
  3. The Board of Directors will expend funds for items on the list as the Board and Head Coach see fits, and as the available funds allow.  The Club will try to fund 100% of the requests, however funding may be less than 100%, which will be dictated by funds currently available.

 

Section 2.  The Process

  1. Requests will be reviewed by the Officers and they in turn will present to the Board and Head Coach recommendations at the June Meeting
  2. Special requests received after the May 15th deadline, will be handled on a case by case basis.

Amendments

This mission statement may be amended at any regular meeting of the Club by a majority vote of the members in good standing in attendance.  Providing that the proposed amendment(s) have been presented to the membership in writing at least 30 days prior to the next scheduled Patriot Football Club Meeting.